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Job Opening – Full Time Administrative Assistant

Date/Time
December 20th, 2017 - February 15th, 2018
All Day

Job Description

Administrative Assistant

December 2017

 

Summary Interpretation of Role

The Administrative Assistant directly supports the Executive Director and the PRC staff and consultants. In partnership with the Executive Director and other PRC staff, the Administrative Assistant provides dedicated administrative support and customer service for building and maintaining relationships with PRC member churches and constituents, PRC events and workshops, and responding to phone calls, emails, and visits from PRC members and the public. Under direction of the Executive Director, the Administrative Assistant also offers general administrative support to the Staff framework as well as project-driven specialized support to the PRC development work as needed.

Qualifications

General

  • Mature, professional and committed Christian who is respectful of confidential and sensitive, personal information
  • Strong interest in the church
  • Excellent customer service skills
  • Willingness to perform a broad variety of tasks, both routine and specialized
  • Contributes to a collaborative, teamwork environment
  • Strong computer skills
  • Able to receive instruction, as well as manage the work of others, if requested by Executive Director
  • Strong critical thinking and problem-solving skills
  • Resourceful and highly organized with close attention to detail
  • Able to be a self-starter, able to work independently
  • Excellent communication skills

Educational

  • A college degree is required.

Specific

  • Must be proficient in office technology and software, particularly word processing, spreadsheet creation and use, email communication (either in PC or Mac environments)
  • Experience working with contact databases preferred
  • Must be comfortable with the concepts and practice of using the internet
  • Familiarity with online collaboration and social media
  • Sharp proofreading skills and an ability to communicate clearly and concisely
  • Must have child abuse clearances, criminal background check, and fingerprinting (or willingness to obtain these immediately upon employment)

Duties & Responsibilities

The Administrative Assistant is responsible for providing administrative support in two main focus areas: staff support and program support

Staff Support Focus:

  • Develop and maintain relationships with PRC members and nonmember churches
  • Database management, reporting and daily upkeep of member records, including resources reserved, borrowed, and returned
  • Creating and tracking invoices for services provided by PRC (some accounting experience is a plus)
  • Front line customer service (phone, in person, and email)
  • Marketing and communications assistance, including maintaining the website and social media
  • Fundraising and development support
  • Mailings coordination and processing
  • Spreadsheet and presentation creation
  • Regular weekly email communication with member churches to provide the information they need on upcoming events, workshops, programs, and opportunities
  • Generate monthly reports for the Executive Director
  • Various tasks and projects, as directed by the Executive Director, typically driven by upcoming events and initiatives

Program Support Focus:

  • Helping to coordinate workshop and event details, including participant registration, set up, and payments
  • Regularly help to evaluate the effectiveness of programing and events
  • Coordinate PRC Administrative Assistants Round Table gatherings and lead these conversations
  • Coordinate appointments and scheduling for the PRC staff as needed
  • Work with other PRC staff to brainstorm about and develop the PRC’s three workshop seasons
  • Provide support for the development of PRC webinars and other online offerings

Hours and Physical Requirements

  • Currently a 40-hour per week position. Actual days/times of work can be shaped at the time of hire in conjunction with the Executive Director, but some evenings and the occasional weekend required
  • Ability to lift up to 25 lbs., to climb a flight of stairs on a regular basis, has a valid driver’s license and comfortable, personal mobility

Reporting Relationship

The Administrative Assistant reports directly to the Executive Director, who provides direction and oversight on his/her overall workflow and workload. The Administrative Assistant also maintains close working relationships with PRC staff consultants and other PRC staff members.

Please submit a cover letter and resume to kate@parishresourcecenter.org.